Philmont 2009

2009 Philmont Expedition Dates:  June 29 – July 11.
A Philmont expedition is 12 days at Philmont Scout Ranch (located outside of Cimarron, New Mexico in the Sangre De Christo mountain range).  11 of those days are spent backpacking over thousands and thousands of acres.

Final determination on pre-Philmont activities and departure date will be made sometime in late 2008 or early 2009.

Crew Slots, Age Requirements, and Participant Registration:
We have 3 trail crew slots reserved.  Each trail crew can have between 7 and 12 participants.  The majority of each crew must be youth (under 21 years of age), with a maximum of 4 advisors (over 21 years of age) in each crew.  We have room for a minimum of 24 youth participants and a maximum of 12 advisors.

That means that the upper age limit for youth participants is 20 rather than 18 for a Boy Scout Troop. The age requirements to participate are as follows:  Youth participants MUST EITHER a) be 14 years of age by January 1, 2009; or, b) be 13 years of age by June 18, 2008, AND have completed the eighth grade before participation.  Youth participants cannot be 21 years of age on June 18, 2009.
Youth participants must be a registered Venturer or Boy Scout.  We will (as always) require a minimum rank of First Class for Scouts joining this expedition. 

Participants will be registered to fill up crew slots on a first come/first served basis.  In order to reserve a participant slot, the participant must present GWRC BOTH a completed Philmont participant application AND a check for $100.00 as a non-refundable deposit made out to Greater Western Reserve Council - PHILMONT 2009.   Can be refunded if event is cancelled or you find a replacement to take your place.

Required Paperwork to Participate

Philmont Participant Application - provides all needed contact information and lays out the participation guidelines and expectations.  The application can be down loaded from this site.

Permission Slip and Medical Release form - provides a durable medical release for any needed medical procedures while participating on the Philmont expedition.

Physical Examination form (due May 15, 2009) - you MUST use the official 2008 Philmont physical examination form provided by Philmont.  Photocopies or other physical forms are not accepted.  Physical exam forms will be distributed immediately upon receipt from Philmont.

FRONT & BACK Photocopy of participant's insurance card (due May 15, 2009)

Proof of Youth Protection Training (advisors only - due May 15, 2009) - YPT must be completed after January 1, 2009.  Scouting YPT can be done online. Visit GWRC web sit to complete you YPT.

Photocopy of driver's license (advisors only - due May 1, 2009)

Costs associated with the Philmont expedition:

Associated cost when participating in a trek at Philmont:

• Any personal equipment purchases.
• Any shakedown expenses
• Contingent or crew T-shirts, hats, patches, etc
• Tooth of Time Traders - The trading post at Philmont base camp is extensive.  We encourage each of our participants to purchase the Philmont leather belt and a Philmont belt buckle.  See www.toothoftimetraders.com for an idea of the items available to purchase at Philmont.
• Other spending money - money for back-country use, etc.

Philmont 2009 contingency fund covers the costs for:

The Philmont expedition fee ($1575.00 per participant) - This fee covers the 13 days spent at Philmont Scout Ranch.  It includes all activities and meals from lunch on Day 1 through breakfast on Day 13 (unless you require a special diet - in that case, your fee does not cover ANY meals and you must bring your own meals).  It also covers one crew 8" x 10" photo and the coveted Philmont arrowhead patch for those that complete their trek.  And a pre hike tour of Old Albuquerque and a Whitewater rafting trip on the Rio Grande River, before starting our Philmont hiking adventure.  The tour is in the planning stage and may or may not be included depending on cost for they will can not confirm a price until we closer to the date.

• And any pre-or-post activities.
• Any crew gear purchases to be used specifically for Philmont
• Transportation to and from Philmont
• Reservations, tickets, hotel rooms, etc. for any pre- or post-Philmont activities that we plan to do on the way to or from Philmont.
• 1 contingent T-shirt
• 1 contingent group photo at Philmont

Philmont Contingency Fee Payment Schedules:  make checks payable to "GWRC - 2009 PHILMONT"

Philmont Expedition Fee Payment Schedule - $1575.00
If applying after payment schedule please make arrangements to catch up.
                                                Payment #1         Deposit due with application          $100

 Note: All fees paid to Philmont are non-refundable and non-transferable to the balance of fees in the event of cancellation. In order to recoup any payment made to Philmont, the applicant must find another Venturer, Scout, or advisor to take his place and pay the fees to the applicant. "Fill-in" Venturers/Scouts/advisors must be approved by the Contingent Coordinator beforehand, and meet the same requirements as the original applicant in order to take the place of the applicant. Refunds on contingency fee payments, if possible, will be made following the expedition. The reason for this being that payments are made for reservations, tickets, etc., beginning in January 2009. Anyone dropping out after January 2009 has been included in those reservations, tickets, etc. Amount of refund will be based on dollars available after the trip.

All expedition behavior really flows from this one principle: Think of your team, the beautiful machine, first.  You are merely a cog in that machine.  If you have something to prove, forget about joining an expedition.  Your team will never have more than one member.

Want more information? Contact Sarah at GWRC: 330-898-8474 or 800-234-7268 Ext. 15 or contact Rick Jugenheimer at 330-534-7707 H, 330-534-8171 W or email me at rdjugy@yahoo.com.

Register now! Greater Western Reserve Council, Boy Scouts of America 4930 Enterprise Drive, Warren, Oh 44481 Phone: 330- 898-8474 or 800- 234-7268 Fax: 330- 898-8476