GWRC Unit Management Software Guidelines

Use one of four approved versions available that are compatible with ScoutNET
There are four ScoutNET compatible software programs listed below; the acceptable version numbers are:

1. Troopmaster 2000 provided by Troopmaster Software, Inc., version 1.09; or
   Packmaster 2000, version 1.03 (Phone 804-589-6788)
2. Rank N File provided by Hart C. Enterprises, Cub Scout version 2.06, Boy Scout version 4.07
   (Phone # 1-800-218-4966)
3. Scoutmate provided by Scoutmate, version 5.12 (Phone # 1-888-572-4768)
4. Scoutsoft provided by SBF Publication Company, Inc., version 2.5 (Phone # 801-599-5271)

*Versions earlier than these will not work with the ScoutNET interface, newer versions are also acceptable.

Steps to prepare for the use of Unit Management Software Interface:

• If you are just getting ready to get started please call the registrar and request an "export file" from the Scout Net system for your unit. It will save you time in the basic data entry for your unit and will include a listing of all youth and adults, addresses, date of birth, etc.
• Prior to submitting the initial Advancement Report by disk the unit should request a Unit Roster Report and a Unit Advancement Report from the Council. Use the unit roster to verify names on their Management Software Program, check spellings, JR's, nicknames, etc., the unit list must match the Council Roster. All Scout ranks should start with "Scout" which was not required on the old system.
• Submit paperwork with appropriate signatures and dates to document the awards along with a disk containing the current advancements. Disk must be clearly identified with Unit Number and District. Disks will not be returned to the unit!
• You must use your 4-digit unit number or the system will not be able to identify your individual unit.
  FOR EXAMPLE:
  4001 for a pack or troop in Arrowhead
  9001 for a pack or troop in Whispering Pines
  3001 for a pack in Headwaters or Grand River
  0001 for a troop in Headwaters or Grand River
• Youth added to the units Management Software MUST be listed according to the information on their membership application submitted to the Council Office. Ex. Joe Smith Jr will not be recognized if the troop has submitted Joe Smith and the advancement will not be accepted.
• It is the unit's responsibility to turn in to the Scout Office the paperwork for Achievements earned with appropriate signatures, etc. Units using "UMSI" system will be notified of any problems that exist in their Advancements.

If you have questions please contact Ethel at the Scout Office 330-898-8474 x 25 or 1-800-234-7268.